| Task |
Option A:
Using
Traditional Methods |
Option B:
With ON-LINE CONSULTANT |
Define
Requirements |
1. Gather notes, old RFPs, and checklists to produce user surveys.
2. Type user surveys from scratch.
3. Survey users, take extensive notes.
4. Identify high priorities, track in spreadsheet. |
1. Use professional pre-loaded surveys in minutes.
2. Survey users and enter responses.
3. Track high priorities in system with codes you define. |
| Hours |
60-80 hours |
10-20 hours |
Prepare
RFP |
1. Organize surveys and notes for typing.
2. Type first draft of RFP into word processing.
3. Review draft with Committee. Edit and type changes.
4. Repeat step 2 and 3 many times. Mail RFP to vendors. |
1. Review RFP database of requirements. Make minor changes if necessary.
2. Add new requirements and prioritize to fit your unique
needs.
3. Send electronic RFP by e-mail. |
| Hours
|
100-120 hours |
10-20 hours |
Evaluate
the
Vendors |
1. Uncrate huge boxes of proposals in
binders. 2. Read and tally responses in
spreadsheets. Try to make sense of disparate cost proposals.
3. Develop evaluation checklists, decision criteria, and priorities.
4. Enter data, re-check, calculate, re-calculate. Did you miss anything
important?
5. Determine method to summarize data.
6. Produce reports and graphs from scratch.
|
1. Upload responses from eRFP automatically!
2. View and print comparisons of vendor responses and costs in minutes.
3. Analyze vendors with summary and exception reports. Find missing key
functionality instantly.4. View colorful graphs
that rank the vendors.
|
| Hours
|
60-80 hours |
5-10 hours |
| Produce
Final Report |
1. Analyze spreadsheet data and write summary
recommendations.
2. Search for vendor shortcomings by combing through
proposals.
2. Type and edit many drafts.
3. Present report to Committee and the Board.
|
1. Automatically print exception reports, summary reports and graphs.
2. Write executive summary to include with reports and graphs.
3. Present report and display results on screen with PC projector. |
| Hours
|
40-60 |
5-10 hours |
| Total Hours |
260-340 hours |
30-60 hours |
Hourly Rate
(adjust for your organization) |
$50 |
$50 |
| Total Cost |
$13,000 -
$17,000 |
$1,500-$3,000
plus cost of software |
How to Cost Justify the ON-LINE CONSULTANT