Selecting a new Clinical Information
System?
Our RFP software selection
tool can
help you!
_______________________________
The
ON-LINE CONSULTANT will
help you create your RFP for a new clinical information system and
automatically
evaluate vendors' responses.
See demo now!
Yo
u'll
get off to a
quick start with pre-loaded questions to survey your users, ability
to send RFPs
(questionnaires)
to vendors by email, automatically upload their responses... and easily generate
detailed reports and graphs that compare vendors on functionality, cost,
training, support and other important factors.
In addition to
background,
general
and
cost
sections, surveys are included for the following functional areas: ADT/Patient
Database, Assessment, Orders, Care Plans, Task Lists, Kardex, Vital Signs, Fluid I &
O, Flowsheets, Medications, Charting, Critical Care, HIPAA, Reference & Reports, and
Interfaces.
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Here
are sample requirements from our CIS RFP: |
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►
Patient Database |
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Support unlimited number of patients. |
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Provide ability to assign patient to multiple providers, clinics and
locations. |
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Provide patient profile data fields for: multiple telephone numbers
(e.g. cell phone, work phone, fax). |
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Provide ability to enter comments or specific instructions (e.g.
nicknames or "do not call at work") for patient and/or family.
|
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Provide ability to enter patient data as individuals or linked by
family group, with responsible party identified. |
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Automatically update patient address or phone when one member of the
family’s address or phone changes (e.g. via family links).
|
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Provide ability to search by: partial patient name. |
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More… |
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►
Scheduling |
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Support manual or automatic computer searches for appointment time
needed by provider, considering the availability of the provider and
the facility. |
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Provide ability to
schedule a family
(e.g. two or more patients) with one entry instead of entering each
appointment individually. |
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Support appointment searching for specific requests such as Saturday
morning only. |
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Automatically alert user if an attempt is made to schedule a recall in
advance of 3rd party allowances. |
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Generate a list of instrument cassette types needed, by provider, as
interpreted from the scheduling module. |
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Support multiple types of
recalls
(e.g., three month period check, six month denture check). |
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Support
reactivation tracking
and reporting for inactive patients (e.g. list of patients not seen by
the office for 18 months). |
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Print time utilization reports which compare planned time vs. actual. |
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Track date lab work is sent/due/returned. |
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More… |
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►
Treatment Plans |
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Support on-screen treatment planning. |
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Provide ability to generate multiple treatment plans for one patient. |
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Provide ability to retain deleted and/or changed treatment plan items,
and identify them as deleted and/or changed. |
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Provide ability to store explanatory notes in association with
individual treatment plan items. |
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Provide ability to sort and re-order treatment plans as needed. |
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Provide ability to print incomplete treatment plans by: provider,
procedure or user defined criteria. |
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Support electronic transmittal of treatment plans to third party
carriers for pre-determinations. |
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Automatically calculate insurance benefits and patient financial
liability when entering procedures on a treatment plan. |
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More… |
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►
Clinical Records
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Allow the practice to customize the health history questions.
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Support method to record: soft tissue and hard tissue pathology. |
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Support sharing of family health history records among family member
records. |
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Provide ability to note specific allergic reactions (e.g. anaphylactic
shock, hives or upset stomach). |
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Provide ability to calculate DMFT and DMSF from odontogram. |
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Support recording all ADA approved Treatment and Diagnostic codes with
associated modifiers particular to the specialty being charted.
|
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Provide historical comparisons of clinical observations (e.g., changes
in periodontal data over a two year period). |
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Maintain audit trail of patient information disclosures, by whom, why,
and when. |
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Maintain a computerized
sedation
log. |
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Provide ability to store
digital diagnostic images
for viewing on workstations. |
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Provide ability to store
altered images
with time/date stamp and markings denoting them as altered images. |
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Print post-sedation instructions. |
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Provide ability to scan and store documents (e.g. signed consent
forms, letters, medical consults). |
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More... |
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►
Patient Billing
|
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Provide ability to enter and maintain patient demographic and
financial data for billing purposes. |
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Display the following information upon patient “check-out”: next
appointment, recall information, tooth number and surfaces. |
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Provide ability to enter an alternate fee by overriding default fee. |
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Support entry of
"explosion codes"
where one designated office code embodies all appropriate CDT codes
and procedure descriptions. |
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Support multiple billing cycles for batch statement printing (e.g.
aging date, alphanumeric by name, etc.). |
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Provide ability to print unique statement messages on patient
statements. |
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Support user-defined filtering and sorting of financial reports. |
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Print
customized collection letters
or dunning statements by patient or group of patients meeting
user-defined criteria (e.g. balances over 120 days). |
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Support financial promise tickler file. |
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Support Electronic Funds Transfer (EFT). |
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Support
HMO / PPO / Capitation billing
and processing. |
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More… |
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►
Insurance Claims |
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Support
open item accounting for insurance
billing and tracking. |
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Reflect primary insurance payment when secondary claim is sent. |
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Support
primary, secondary, and tertiary
insurance coordination
and pro-ration. |
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Provide ability to print insurance forms
for completed and planned services with support of Medicaid for
geographic area and ADA standard dental claim form. |
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Support single screen posting of batch insurance payments.
|
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Track insurance coverage breakdown per policy, employer, or company
which contains information (even if it is only for lookup purposes)
for deductibles, maximums, % for each category. |
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Provide ability to submit
insurance claims
electronically in
accordance with ASC X12 standards. |
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Print electronic claims status report showing claims transmitted,
received, settlement amount and any additional required information
from insurance company. |
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Provide insurance fee schedule comparison to office fees by actual
reimbursement schedule. |
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More… |
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►
Practice Management |
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Print daily patient visit report listing patients seen per day,
production and collections. |
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Print daily
procedures by producer
detailed report with procedures performed listed and counted for the
day and with month-to-date totals. |
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Print management report
showing collection /
production ratio
|
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Print
average patient case fee report
(e.g. average production and collection per patient
by provider). |
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Print referral report showing patients referred, treatment planned,
treatment performed, fees and collections by referral source. |
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Support sub-practice reporting with user-defined breakdown levels
(e.g. all funds are directed to one deposit account, but production
and collection reported by sub-practice). |
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Track referrals
of patients sent out of the office and whether referred specialty care
was followed through. |
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More… |
